Video: send a parts request to a vendor

Who: vendors who want to see where a Gearflow quote request comes from, and the fleet teams that send them. The vendor side is in Video: quote a Gearflow request.

#What the video shows

1. On Parts, click + at the top, then Create parts request.
2. Pick the Unit. Gearflow tells you if someone asked for parts on that unit in the last 14 days, so you can follow up on that request in place of a new one.
3. Type one part per line, with its quantity. Add another part adds a line. The part number is optional.
4. Optional: add details, pictures and the date you need the parts by. Then click Create. The request opens with the status Inbound.
5. Click Browse sourcing options. Under Request quotes, Gearflow lists the vendors you used for this kind of unit. Select one or more.
6. Click Request a quote. On Review & send, check the message to the vendor, the contact it goes to, the fulfillment (delivery or pickup) and the delivery address.
7. Click Send RFQs. The request moves to Submitted, and its sourcing card shows Waiting on quote.

The vendor gets the request by email and answers it from a link, with no account. When the quote comes back, the request moves to Quoted.

The video shows invented test data. It is current with Gearflow on November 10, 2026.