Six short videos and eight one-page guides that teach a mechanic to ask for parts in Gearflow: put Gearflow on the phone, ask for a part by voice or with the form, find past orders, follow a request, and send it to vendors. A parts buyer's two videos and two guides cover quotes and the PO.
Who: mechanics and the people who buy parts for them. Share this page, or one
video and its guide, with each new user. Each video is 1 to 2.5 minutes. Each guide
is one printable page.
The videos and guides show an invented company, "Ridgeline Paving", with invented
people, units and vendors. They are current with Gearflow on November 6, 2026.
If a screen on your account does not match, tell your Gearflow contact.
Videos 1 to 5 are on a phone. Video 6 is on a computer.
1. Put Gearflow on your home screen (1:15)Open Gearflow in your phone's browser, add it to the home screen, and sign in once.2. Ask for a part by voice (1:17)Say what you need. Gearflow fills the part, the quantity, the unit, the priority and Machine down.3. Ask for a part with the form (1:33)Enter manually: the unit, each part and quantity, the priority, Machine down and the job.4. Find what was ordered before (1:03)Search all requests for a part, or open a unit and read its request history.5. See where your request stands (1:03)Your requests and their status, and how to answer a question in Discussion.6. Send a parts request to a vendor (2:21) Fulfiller seat onlyWrite the request, open Browse sourcing options, pick a vendor and send the request for a quote.
Video 6 and guide 6 need the Fulfiller role (Settings > Users). A user with the
Requester role makes requests and follows them, but cannot send them to vendors.
On such an account, the parts buyer sends the request to vendors.
Both videos are on a computer. They go with guides 7 and 8.
7. Compare the quotes and pick one (1:29)Open a quoted request, compare the vendors' prices part by part, pick one, accept, and send the purchase orders.8. Send a PO with cost codes on each line (1:51)Code each line of the quote, approve the suggested codes, send the PO, and read each line's code in Order details.