← All product docs

Gearflow · Parts

Net terms

Approved buyers accept a Quote, get their parts now, and pay Gearflow later — Net 30. Nothing is charged at checkout; the bill follows after the order ships, as a hosted invoice the buyer pays online.

#Why this exists

Contractors and fleets don't put parts on a credit card. Their accounts-payable departments run on terms — receive the goods, get an invoice, pay in thirty days — and that's how they expect to pay every vendor, Gearflow included. For a purchasing team placing dozens of parts orders a month, a "pay now" wall at every checkout is real friction: it slows the crew waiting on a part, or it pushes the order off-platform to a local vendor who will just invoice them.

Net terms removes that wall. A buyer Gearflow has approved for terms can accept a Quote and have the parts shipped immediately, with the bill arriving on Net 30 — the same way their AP already pays everyone else. The fleet keeps running; accounting gets the invoice flow it expects; the order stays on Gearflow.

#What you're looking at

#How a net-terms order moves

1. Approved for terms. Gearflow staff approve the buyer's organization for net terms and set a credit limit. (Not self-serve — see the walkthrough.)
2. Quote accepted on terms. The buyer picks Net 30 terms and accepts the Quote. The order is placed; nothing is charged.
3. Shipped, then invoiced. When the order ships in full, Gearflow issues a hosted invoice for the order total, due in 30 days, to the organization's accounting email.
4. Paid, then reconciled. The buyer pays the invoice online; Gearflow marks it settled automatically when the payment clears.

#Walkthrough

#1. Staff approve the buyer for terms

Net terms is gated — a buyer's organization has to be approved before the option appears at their checkout. On the organization's admin page, staff turn Stripe net terms to Approved and set a credit limit: the most the buyer can have outstanding on terms at any one time. The accounting-team email set here is where that organization's invoices go.

#2. The buyer accepts a Quote on Net 30 terms

At checkout, an approved buyer sees a single Net 30 terms option next to Credit card. There's one terms button — no choosing a financing provider, no extra application. Pick Net 30 terms, accept the Quote, and the order is placed on terms.

If accepting the order would push the organization past its credit limit, the buyer is told so right at acceptance — with the amount of room they have left — and can trim the order or ask Gearflow to raise the limit. Approval is standing: once an organization is approved, it keeps terms; the limit is the lever.

#3. The order ships, the invoice goes out

Nothing is billed until the parts ship. On full shipment, Gearflow issues a hosted invoice — the order total, due in 30 days — to the organization's accounting email. The buyer pays it online from the hosted link, and Gearflow marks the invoice paid automatically when the payment clears (no one has to reconcile it by hand).