Parts Hub Pro takes a buyer from "I need this" to a delivered Order and paid invoice — no spreadsheets, no group emails, one flow with three ways in.
Every parts purchase in Parts Hub Pro lives on a Request (also called an RFQ — Request for Quote). The Request is the parent record. The buyer creates it; vendors respond; the buyer picks one; fulfillment hangs off the chosen vendor's response.
A vendor's response to a Request is a Quote. When the buyer accepts a Quote, it becomes an Order — same record, new label, lifecycle continues from there.
That's the full journey on a Standard RFQ. The two other entry points compress the front of it — Quick Order skips Submitted and Quoted because there's no quote exchange; Log Order skips everything up through Fulfilling because the transaction already happened. The differences between entry points are all at the front: how the Request gets created, whether multiple vendors quote, whether the buyer's negotiating or just recording.
Buyer needs parts and wants competing prices. Posts one Request to multiple vendors, reviews their Quotes, picks one. The flagship Parts Hub Pro flow.
Buyer has already chosen what they're ordering and from whom — they just want to record it. One vendor, no quote step, fulfill and invoice. Most common at customers with deep standing relationships.
Buyer transacted entirely outside Gearflow — counter pickup, phone call, paper receipt — and now wants the spend recorded against the right job. Capture-after-the-fact, with optional invoice extraction.
This page is the buyer's view. The vendor side of the same Request lives in Sales Hub Pro: a vendor receives a notification, opens the Request, and submits a Quote (or emails one and lets Gearflow extract it). See the Sales Hub Pro article on responding to RFQs for that walkthrough.